Temporary - Accounts Payable / Cash Reconciliation Specialist
Job Summary:
Full cycle of Accounts Payable from matching, coding, batching and check run. With analytical skills in resolving issues and unreconciled accounts. Reconciling credit cards prior payment. Daily bank reconciliation for cash forecast.
Duties/Responsibilities:
- Responsible for full cycle accounts payable functions, including:
- Voucher entry – ensuring invoices are accurate and per purchasing documents.
- Payment processing – preparing weekly payment batches accurately and timely and ensuring all payments are in accordance with purchasing policies and procedures.
- Maintaining schedules to track and ensure monthly vendors are paid on time.
- Contacting vendors and volunteers to obtain necessary documents needed to process invoices and payments, such as W9s, payment/bank details or other items.
- Reconciling and reviewing AP aging monthly, including following up to close any open AP invoices that are over a month old.
- Processing expense reimbursements in a timely matter.
- Updating, when necessary, vendor, merchant and/or vendor account information.
- Maintaining organized AP documentation and support records / files.
- Accurate processing of 1099s annually.
- Maintaining and updating the accounts payable manual.
- Weekly check run and cash forecast.
• Responsible for daily bank reconciliation for cash flow reporting.
- Must be able to work independently to resolve issues related to invoices, payments and collaborate with internal/external individuals.
- Month-end close to reconcile AP vs GL.
- Continuous improvement.
Job qualifications and requirements:
Whilst a degree isn’t mandatory for an Accounts Payable role, an understanding of basic bookkeeping and accounting skills is required. High level of attention to details. A degree in the following subjects would be beneficial for an Accounts Payable career:
- Finance or Economics
- Business Studies
- Accounting
Attention to detail and data entry skills are important requirements for an Accounts Payable job description. Employees will be interacting with employers and vendors daily, so it is imperative they are able to always interact on a professional manner.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Salary Range - $25.00/hour to $40.00/hour
This is a temporary, limited-duration position.
An Equal Opportunity Employer M/F/Disability/Vet
