Role and Responsibilities
Are you looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? You want to join a world-class company and industry leader with projects to which you would be proud to contribute? Come share your passion with us!
The role we are offering you:
The Global Mobility Administrator works in close collaboration with CAE Global Mobility Team facilitating various aspects of international assignments and ensuring
smooth operations.Are you ready to:
Collaborate with Global Specialist for assignment initiations, documentation review, and financial budgeting arrangements:
Work closely with the Global Mobility Specialist to kickstart international assignments effectively.
Review and maintain necessary documentation related to these assignments
Assist in preparing financial budgets to ensure cost-effective mobility solutions.
Prepare pre-assignment cost projections for Global Mobility Specialist:
Calculate and provide detailed cost projections for international assignments, which aids in effective financial planning.
Initiate files in the providers system, provide system access, and follow up with external global mobility providers:
Set up assignment-related files in the companys systems.
Ensure access to global mobility platforms for necessary stakeholders.
Act as a liaison with external global mobility service providers, such as immigration, tax, and relocation experts, to facilitate a seamless transition for transferees.
Coordinate payment of invoices from CAE service providers:
Oversee the payment process for invoices from various service providers, ensuring accuracy and timeliness.
Coordinate Tax payments, including cheque requisitions and mailing the payment package:
Handle tax payments efficiently, including requisitioning checks and sending payment packages to relevant tax authorities.
Organize the mailing of original checks/letters to relevant tax authorities:
Ensure that all necessary documentation is sent to tax authorities in a timely and organized manner.
Generate Workday Global Mobility reports, e.g., Pull employment reports:
Utilize Workday to generate reports related to global mobility, which can help in tracking and managing international assignments effectively.
Maintain expat and the annual tax authorization lists:
Keep lists of expatriates and annual tax authorizations up to date, ensuring compliance with regulations.
Send reminders to CAE employees to complete the Tax and Immigration provider forms:
Ensure that employees are aware of and complete the necessary tax and immigration forms, helping to avoid delays and issues during international assignments.
Support Business traveler US Prep Call calendar invitations for CAE employees traveling to the US on a weekly basis:
Assist in organizing preparation calls for CAE employees traveling to the US, ensuring they are well-prepared for their trips.
Undertake additional project work as assigned by the GM Manager:
Be open to taking on additional projects and tasks as directed by the Global Mobility Manager, which may include implementing international secondment programs or other initiatives.
Maintain work permit data updated in Workday for transferees and expatriates:
Keep work permit information in Workday current and accurate for both transferees and expatriates.
Coordinate the signature, affix CAE Stamp, and mailing of Corporate/HR Support immigration letters within CAEu2019s foreign entities regarding all types of immigration applications:
Manage the process of obtaining signatures, affixing the company stamp, and sending immigration letters, ensuring compliance with immigration requirements.
Coordinate the posting of latest updates to Global Mobility page on CAE360:
Keep the companys Global Mobility page on CAE360 up to date with the most recent information and updates.
Establish and maintain a list of CAE Global Mobility payroll contact persons abroad:
Maintain a directory of key contacts for CAE in foreign locations, which can be crucial for communication and coordination of assignee files.
Upload the work permit expiry list to SharePoint monthly:
Regularly update the work permit expiry list on SharePoint, allowing for easy access and monitoring of work permit status.
Monitor the Global Mobility Inbox:
Keep a close eye on the Global Mobility inbox, ensuring that communication and inquiries are addressed promptly and effectively.
Our ideal candidate has:
College or professional degree in secretarial studies, or equivalent combination of related training and experience.
Communication skills in both English and French languages (written and spoken).
Good organizational and planning skills.
Good attention to detail, team spirit, flexibility, tact, diplomacy, and ability to work in a fast-paced environment.
Take initiative, autonomous and willing to learn.
Effective time management and responsible.
Maintain high level of confidentiality.
Strong knowledge of Excel and other tools of the MS Office suite
Knowledge of Workday is a plus
CAE offers:
an environment where your initiatives will be recognized and valued
the opportunity to travel internationally
the opportunity to work on a variety of projects on a multidisciplinary team
the opportunity to represent the organization at external conventions and conferences
the possibility to work from home occasionally
flexible schedulesu00E9
attractive employee benefits.
With over 13,000 employees in more than 40 countries, CAE is a global leader in training for the civil aviation, defence and security, and healthcare markets. To learn more: www.cae.com.
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Position Type
RegularCAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.
Equal Employment Opportunity
At CAE, everyone is welcome to contribute to our success. With no exception.
As captured in our overarching value "One CAE", weu2019re proud to work as one passionate, boundaryless and inclusive team.
At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.
