An exciting opportunity has arisen for an experienced Administration Coordinator to support the administration activities at JTRI Limited based at Warton, Lancashire. This is a great opportunity to support a new company which is set to grow significantly over the next 12 months and will involve extensive liaison with colleagues internationally, specifically Japan. The successful candidate will need to be able to speak and write in Japanese within a business setting.
The job holder will assist the Administration Manager in Warton and Head of HR in Japan (remotely) with all the Admin/HR related activities including but not limited to daily life support for secondees from an engineering company in Japan, these will include mediation between apartment landlord/relocation vendor and the company/the secondees, mediation between medical facility and the secondees, company car lease management, bank account set-up support, utility set-up support, etc., immigration compliance, payroll & tax, time & attendance, on/off-boarding, common training program, expatriation/repatriation procedures, accounting tasks, liaising with vendor/consulting firm etc.
Other duties will involve;
- Verify various kinds of invoices and process for payment and ensure that expenses are within budget restraints.
- Assist staff and visitors with travel/accommodation arrangements.
- Coordinate and assist the events and conferences.
- Establish and maintain the database / status control sheet.
- Establish and maintain filing system in the office.
- Accept packages, mail and other deliveries via post-office box or directly.
- Offer and serve refreshments to visitors.
- Transmit and receive documents via facsimile and/or e-mail.
- Handle the mailing, copying, and filing of documents.
- Make and maintain practical business process manual.
- Support the preparation of presentation materials.
- Perform such other duties that may be required from time to time by the company.
Required Qualification:
The successful candidate will be authorised to work in UK and have extensive previous administration experience. A Business Administration or ECDL qualification would be an advantage. Good communication skills are required along with fluency, both spoken and written, in English and Japanese.
You will have excellent attention to detail, be highly organised and used to liaising with stakeholders at all levels. You will have an excellent working knowledge of MS Office packages along with the ability to interact respectfully with other employees. You will also have the ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations.
Morson is acting as an employment business in relation to this vacancy.
Administration filing e-filing GDPR secretarial data entry data input Excel Word Outlook Access MS Office booking system business support database management diary management minute taking document control Organise and Manage events Booking venues, VIP visits organising visas travel booking