Management and Program Analyst

Federal Aviation Administration •

Watkins, Colorado, United States

Position Type: Contractor

Job Description:

This position serves as a Management and Program Analyst for the Office of Airports (ARP), Dever Airports District Office (DEN-ADO). Incumbent provides administrative and analytical work that directly supports the ARP mission and operational objectives. The work contributes to the improvement of productivity, effectiveness, and efficiency in program operations and administrative support activities within the organization.

Duties

FV-F Duties:

Performs basic but progressively more difficult assignments under the close direction of a manager, project/program manager, team leader, or more experienced professional. Applies basic knowledge of routine procedures and techniques involved in carrying out the work of the organization and applies these procedures and practices within the framework of established guidelines to accomplish assignments. Typical assignments may include, gathering general data/information from various sources, conducting limited research, applying standardized policies and procedures, and working with higher level professionals to perform day-to-day operations. Utilizes automated program analysis systems, tools and software programs to support planning, controlling and analysis of projects and programs.

Under close supervision of a manager, provides program support to the Airport Improvement Program (AIP). Typical duties may include but are not limited to the following: Tracks Airport Improvement Program (AIP) programming actions and reservation of funds in SOAR in accordance with business rules. Ensures programming actions comply with established deadlines. Tracks distribution of grant documentation and ensures grant files are maintained in accordance with established policy and procedures in support of an annual clean audit. At management&39;s request, takes corrective action as identified by internal/external audits. Monitors and reports expenditure rates and expiring or excess AIP grant funds. to the management team. Tracks grant closeout packages. Ensures funding amounts, projects amount and fund types are properly adjusted and are in accordance with policy and procedures. Tracks grant close-out actions in SOAR and provides closeout documentation to Accounting (AFN/AMK) to ensure grants are closed in SOAR and Delphi. Provides AIP funding information on airport projects related to PFC application to program managers.

Under close supervision of a manager, supports the general administrative functions of the office. Typical duties may include, but are not limited to the following: Supports or serves as the Property Delegate responsible for maintaining accountable property records in the property management system. Supports or assists in the performance of annual inventory; and processes actions for approval by the Property Custodian. Tracks and prepares controlled correspondence including briefing papers, Congressional inquiries, and Freedom of Information Act requests. Follows established organizational controls, monitors deadlines and follows-up with staff, as directed. Provides related reports of pending actions to a Manager or a more senior level employee. Prepares appropriate documentation in support of procurement requests for office supplies, materials, services and government leased vehicles, as requested. Monitors requests from initiation to completion. Works with a manager to coordinate equipment and contractual services procurements. Assists management with distribution of calls for training. Tracks staff completion of mandatory training. Enrolls employees in training courses. In coordination with management, ensures employees meet annual training requirements. Tracks and provides updates to management team on travel estimates/expenditures for budgetary purposes. Validates accounting codes prior to Manager approval.

Contacts are primarily internal to the organizational unit with a manager and other employees to share information regarding established agency policies and procedures.

Established policies/procedures provide detailed guidance and direction for almost all assignments, with little or no room for discretion. Refers problems/work issues to manager, project/program manager, team leader, or more experienced professional where guidelines are not available.

FV-G/FV-H Duties:

The incumbent performs duties and responsibilities described above with less frequent supervision and oversight.

Job Requirements:
Requirements Conditions of Employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Interviews may be conducted.

Qualifications

To qualify for this position at the FV-F (FG/GS 5-9) level; you must demonstrate in your application that you possess at least three years of progressively responsible general experience that demonstrates the ability to apply policy, procedures and regulations pertaining to administrative and related management matters, conducting, tracking and analyzing data and information, and collaborating in a team environment, with at least one year equivalent to the FV-E or FG/GS-5 level in the federal government.

General experience could have been gained in administrative, professional, technical, investigative or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position. Experience of general nature (typing, filing, routine procedural processing, maintaining records, or other non-specialized tasks) is not creditable.

To qualify for this position at the FV-G (FG/GS 10/11) level; you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F, FG/GS-5-9 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Examples of specialized experience include:

Experience utilizing various automated databases, software programs and tools (i.e. Microsoft Word, Excel, PowerPoint, etc.) to gather and extract data from multiple sources and/or provide administrative and program support to an organization of professional/technical staff.
Experience performing administrative functions, such as procurement of supplies/services, time and attendance, budget, and travel.
Experience with project and/or grant management.

To qualify for this position at the FV-H (FG/GS 12) level; you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-G, FG/GS-10-11 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Examples of specialized experience include:

Experience utilizing various automated databases, software programs and tools (i.e. Microsoft Word, Excel, PowerPoint, etc.) to gather and extract data from multiple sources, and provide administrative and program support to an organization of professional/ technical managers and staff.
Experience performing administrative functions, such as procurement of supplies/services, time and attendance, budget, travel, etc.
Experience with project and/or grant management.
Experience reviewing and evaluating program activities for process improvements

Education

EDUCATION SUBSTITUTION:

For the F Band: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, gained from an accredited college or university or, a combination education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/standards/group-stds/Gs-admin.asp for more information.

For the G Band: Three full years of progressively higher level graduate education or Ph.D or equivalent doctoral degree in an accredited college or university. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

For the H Band: There is no substitution of education for experience at the H Band.

To qualify based on education; you MUST submit a copy of your college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS or fax it to (206) 231-4053 (please include announcement number on each page).

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered.

Transcripts can be uploaded via USAJOBS site with your application, or faxed to 206-231-4053 ATTN: Heather Ashby. Be sure to include the Vacancy Announcement # on each faxed page.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

Applicants must apply on-line, through USAJOBS, to receive consideration; Faxed, mailed or e-mailed applications cannot be accepted. If you need to submit additional documents to supplement your on-line application, e.g. transcripts, SF-50, or veteran's documents, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to (206) 231-4153 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth will be accepted in combination with your online application and can be faxed to (206) 231-4153, include your name and vacancy announcement number.

All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Salary Range: $59,214 - $126,043

Job Ident #: 788574800

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Management and Program Analyst

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