Shipping and Receiving Coordinator - FL

LEVEL: Entry Level 

TYPE: Full-Time

DIRECT REPORTS: 0

SHIFT: Weekdays | 7 am-3:30 pm

DEPARTMENT: Warehouse

SUPERVISOR: Director of Supply Chain

The Warehouse Shipping and Receiving Coordinator is responsible for the operation of the Shipping and Receiving area as well as backup for the stock room. Under the direction of the Materials Manager and Chief Inspector in the Quality Department for reception and issuance of parts and materials; tool issuance and retrieval and calibrated tooling in conjunction with the Lead Inspector in the Production Department. In addition, the Warehouse Shipping and Receiving Coordinator is responsible for:

• Shipping/Receiving with digital accuracy in SAP includes creating a GRPO and issuing parts with the correct dates of completion.
• Ensure the issuing of parts for each Work Order/Production Order (SAP) as required, with attention to detail.
• Maintains record of components, parts, and tools issued.
• Assist with performing weekly and monthly inventory counts per company guidelines.
• Ensure that components being received for Purchase Orders are checked for proper part number, nomenclature, and serial number.
• Receiving Purchase Orders in SAP and maintaining records.
• Verifying all the appropriate paperwork is included during the receiving process.
• Notifying the Logistics Manager immediately when there is a discrepancy.
• Make copies of Purchase Orders, and verify documentation and files in the stock room.
• Routes original copy to Inspection for the Receiving Inspection.
• Identifying, controlling, segregating, and maintaining all stock and tools to a serviceable condition; and area for those tools in unserviceable category as designated.
• Preservation of all articles, parts, and components while carried in inventory; including parts and/or materials subject to deterioration or shelf-life specifications as noted on the posted listing.
• Maintaining an adequately marked area to store customer-supplied parts and identify the customer’s containers as required.
• Act as a backup for Repair/Overhaul parts if the Logistics Lead is absent, or when required based on demand.
• Ensure that components being sent out for Repair/Overhaul are checked for proper part number, nomenclature, and serial number.
• Receiving Repair Orders in SAP and maintaining records.
• Identifying the part number, nomenclature, and serial number as noted on the shipment documents.
• Verifying all the appropriate paperwork is included during the receiving process.
• Notifying the Logistics Manager immediately when there is a discrepancy.
• Reports directly to the Materials Manager.
• Within the job description guidelines, following the directions/tasks given by the Logistics Lead & Materials Manager as well as providing assistance.
• Works with Logistics Lead /Logistics Manager on Ad Hoc projects as needed.
• Act as a backup for the Tool Calibration program.
• All other Ad Hoc assignments as needed by Senior Management.

• High school education or equivalent experience.
• A valid driver’s license and be able to operate a forklift.
• Warehouse experience, including managing inventory accuracy
• Inventory management software is required; SAP experience is preferred.
• Proficient in using Microsoft Office Suite.

PHYSICAL REQUIREMENTS

• Ability to lift and carry 50 pounds
• Ability to walk, stand, or sit for long periods
• able to operate a forklift.