Capture/Proposal Coordinator - Reston, VA
Vertex Aerospace •
Position Type: Permanent
Job Description:
Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.
The Capture/Proposal Coordinator is responsible for all administrative aspects of proposal development—ensuring security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, and directing production of final master proposal. Directly supports the assigned Proposal Managers from RFP release through contract award. Manages coordination with Proposal Managers, including monitoring the budget, and works closely with Capture Managers, and the full range of company staff in assisting in the development and submission of winning proposals. Also directly supports Capture Managers from opportunity identification through proposal development.
This position description is subject to change at any time as needed to meet the requirements of the program or company.
- Creates and maintains pursuit SharePoint sites, to include the reference libraries and other resource materials, ensuring all elements of these sites elements are accurate, up-to-date and accessible by the proposal team and other BD Leadership personnel.
- Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation
- Assist in the preparation and review of proposal outlines and assists in the development of Proposal Compliance Matrixes based on RFP requirements
- Coordinates with the Proposal Manager in coordinating proposal kick-off meetings, Color Team Reviews (Pink, Red, etc), and interfaces with multiple departments (e.g. Operations, Contracts, HR, Legal, Communications, Finance, ES&H, and Security, etc.) and personnel (e.g. Vectrus, partners, subcontractors, consultants, and technical representatives, etc) to prepare.
- Coordinates with the Proposal Manager with daily stand up activities, coordinates the internal flow of proposal inputs and outputs, and maintains real-time development status of all proposal text and graphics (e.g. desk top publishing, graphics, edit, assembly, and book check).
- Develops final production cycles, schedule, and resources, and directs the production, reproduction, and binding/packaging of final master proposal, and all hard/soft copies.
- Participates in reviews to ensure proposal compliance with the RFP, coordinating and participating in comprehensive compliance reviews from RFP release through the various color teams, ENs, FPR, and award.
- Coordinates Past Performance inputs and Resumes, as required, with the ability to act as lead for these sections of a proposal.
- Tracks past performance questionnaires, when required.
- Under the supervision of the Proposal Management Manager, develops and requests data calls to Operations/Field organizations or subcontractors, when needed.
- Assists Capture Managers with key personnel job postings.
- May work extended hours and weekends during high periods of proposal activity.
Education: One year related experience may be substituted for one year of education, if degree is required.
Experience:
- Two (2) to four (4) years of relevant experience.
Other 
Job Requirements:
Requirements:
- Should have understanding of government procurement, Federal government contracts, regulations and procedures, and government operations and maintenance services.
- Desktop Publication skills are highly desirable.
- Proposal development experience or training in Shipley process highly preferred.
- Currently possess an active Secret security clearance or ability to obtain.
Skills & Technology Used:
- Possess exceptional oral and written communication skills, organizational skills, superior attention to detail, and be compliance oriented in all aspects of proposal development.
- Familiar with desktop publishing fundamentals.
- Ability to assist in producing compliant documents according to customer requirements.
- Ability to achieve results in a dynamic work environment, often involving simultaneous proposals and firm deadlines.
- Ability to work in team environment or independently.
- Personal computer, printer, copy machine and other general office equipment.
- Proficient in the use of computers and computer software programs such as Word, Outlook, PowerPoint, and Excel.
Benefits:
- Medical, Dental, Vision, 401(k), Life, AD&D, Short Term Disability, Long Term Disability, and other ancillary plans.
Time off:
- Paid Time off (PTO), Holidays, Bereavement, and Jury Duty
#Clearance #SecretClearance
Job Ident #:
CAPTU009820
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