Summary of AccountabilitiesThe administrative assistant provides administrative support to ensure efficient operation of assigned tasks. They perform a variety of clerical and administrative tasks, including managing schedules, organizing files, drafting correspondence, and coordinating meetings. The ideal candidate is highly organized, detail-oriented, and able to handle multiple tasks simultaneously
Primary Duties and Responsibilities1. Record Keeping: Maintain electronic and paper records, including filing, scanning, and organizing documents. Update and maintain databases.
2. Office Management: Maintain office supplies and equipment. Ensure office facilities are clean, organized, and well-maintained. Assist with office logistics and coordination of special events or projects.
3. Payroll/Time keeping Support: assist AOG team with time card management and entry into ADP
4. Data Entry and Analysis: Input data into spreadsheets or databases. Compile and analyze data as needed for reports or presentations.
5. Supporting Accounting Staff: Assist colleagues with administrative tasks as needed. Collaborate with team members to ensure efficient workflow.
6. Confidentiality: Handle sensitive information with discretion and always maintain confidentiality.
7. All other duties as assigned.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Education and Experience-High school diploma or equivalent required.
-Previous experience in an administrative role preferred.
-Excellent organizational and time management skills.
-Ability to prioritize tasks and work independently with minimal supervision.
Communication Skills- Excellent verbal communication skills.
- Excellent interpersonal and customer service skills.
- Ability to read and comprehend detailed instructions, correspondence, and memos.
- Good grammar and spelling skills.
Physical Requirements- Prolonged periods of sitting at a desk.
- Must be able to lift up to 15 pounds at a time.
Additional Requirements or SkillsWhat We Offer:
- Competitive salary with performance-based incentives.
- Comprehensive benefits package, including health insurance and retirement plans.
- Opportunities for professional growth and development.
- A dynamic, supportive team culture that values innovation and collaboration.
Equal Opportunities
Equal Opportunity Employer, including disability and protected veteran status.
Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.
This employer uses E-Verify.
