Job Description:

Accounts Payable Assistant

1 Year Fixed Term Contract

Oxford

About our team...
Airbus Helicopters is the world’s largest helicopter manufacturer and the company’s site at Oxford Airport is Britain’s civil helicopter hub.
AHUK offers considerable experience in helicopter sales, bespoke completions, maintenance and spares support.  Its in-house engineering capabilities include design, customisation, installation, flight-testing and certification, as well as technical support, maintenance, training and the supply of
spares for civil and military applications.

AHUK is the MoD’s chosen provider of helicopters and maintenance for its No. 1 Helicopter Flying school (referred to as MFTS) located in RAF Shawbury (Shropshire) and RAF Valley (Anglesey).

Description/Overall purpose of the Job
Accurate allocation of Invoices and the reconciliation of supplier invoices.

Main responsibilities

• Daily Maintenance of the Accounts payable email inbox

• Assist with the processing of Non-PO, PO and Intercompany invoices

• Chasing internal queries with the Material Management department

• Ensuring invoices are coded correctly.

• Supplier Statement recs & requesting any missing invoices from suppliers.

• Processing manual payment on the on-line banking system

• Posting manual payments to the system & allocating them.

• Assisting with filing & archiving & scanning invoices.

• Resolving issues relating to invoices and payments

• Assisting with the month end process

• Assist Payment Practices preparation and publication

• Assist with the duties around the implementation of the E-invoicing system (Next-evo) – anticipated in 2025

• Releasing Sales orders.

Knowledge and Skills
Essential

• An understanding that invoices need to be approved and coded to the right GL codes in order to have accurate reporting data.

• An understanding of VAT and general accounting principles is also important

Desirable

• AAT qualification or studier

Education, Qualifications or Training
Essential

• Be able to use SAP and systems efficiently to support this.

• Excellent communication skills are required, with an ability to convey financial information clearly to all staff members.

• Experience of processing high volumes of transactions

• Excel skills welcome

• Knowledge of accounting and VAT principles is essential

• A self-motivated, tenacious individual able to consistently deliver service objectives, on time.

• Uses time management techniques to plan and organise workload, managing peaks and troughs in workload.

• Seeks, encourages, and works towards continuous improvement.

• Recognises and respects the perspectives and values of others.

• Remains calm and polite under pressure.

• Team player, someone who actively contributes to their group to complete tasks.

Desirable

• Open to other learning opportunities and ad-hoc duties. Able to challenge colleagues where compliance is not being adhered to.

Additional requirements

• Due to the nature of this position, you will require DBS Security Clearance and be eligible for SC clearance.

• Applicants must meet any/all requirements of Export Compliance Regulations.

The Reward
In joining the Airbus family, you will play a critical part in delivering the most efficient helicopters for its customers, who serve, protect, save lives and carry passengers in demanding environments. On top of your competitive base salary, you will have access to the following benefits below via our
Airbus salary sacrifice schemes:

• Private Medical Insurance (Bupa) – single cover for employees paid by the company.

• Pension: Employees are auto-enrolled into the Airbus Group UK Retirement Fund. Initially, AH contributes 6, employee 4 basic

• Share Incentive Plan and ESOP. Annual share schemes at company discretion.

• Success Share, Discretionary Group bonus scheme (conditions apply)

• Bikes to Work (up to 3,000) (employee purchase scheme)

• Technology ( employee purchase scheme)

• Mydrive (employee car purchase scheme)

• Den-Plan (employee purchase scheme)

• Health-care Cash Scheme

• Personal Accident Insurance (employee purchase scheme)

• Health Assessments

• Travel Insurance

• Financial/Legal Advice (eg, Will-writing; Lasting Power of Attorney)

Data Protection
By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom&64;airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.