Description
Overview: The Accounting Specialist assists with the day-to-day functions of the Finance Department with a focus on accounts payable.
Principle duties and responsibilities include, but are not limited to, the following:
Qualifications:
AA in Accounting or related field required
2-4 years A/P work experience
Demonstrate competence in oral and written communication.
Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor.
Must be flexible with changing priorities and able to communicate in a diplomatic and professional
manner
Computer skills including at least intermediate level experience with Excel and other Microsoft
Office Software
10-key by touch
Requirements
Responsibilities:
Always promote confidentiality of financial and other data
Review all A/P General Ledger coding for correctness and reasonableness
Resolve all coding discrepancies prior to processing A/P transactions
Accounts Payable invoice and credit memo processing
Manage the accounts payable document flow through our approval routing software.
Manage charges for corporate account (Verizon, Office Depot, etc.)
Maintain all documentation files relating to A/P functions.
Maintain A/P vendor files in alphabetical and chronological order
Maintain vendor accounts in accounting software
Ensure proper vendor accounts are used prior to posting
Verify and correct vendor balance and billing errors
Work with vendors to answer inquiries
Ensure Finance internal controls are adhered.
Assist with providing documentation for annual audits
Prepare reports and schedules
Reconcile AP sub-ledger to the General Ledger
Distributed aged encumbrance reports
Teamwork, Innovation, and Respect for All
Always remain accessible and accountable during work hours and collect messages at least twice daily.
Return telephone messages within 24 hours of receipt; return email messages in a timely manner.
as appropriate
Promote positive, professional relationships with co-workers and clients, vendors, and partners.
Manage employee supplies orders.
Other duties as assigned.
