Administrative Assistant

Huntington Beach, CA

Contract Position

$23.00- $25.00/ Hourly

Work with an environmental leader focused on delivering advanced solutions for water, wastewater, and infrastructure challenges. This organization leverages technology and expertise to support sustainable water management practices, helping communities manage resources efficiently and effectively.

Responsibilities:

• Support projects from order processing to final payment.
• Ensure orders are processed in compliance with relevant standards.
• Generate requisitions, assign project numbers, and coordinate approvals with project managers.
• Track order status through proposal, legal review, engineering changes, and shipment.
• Communicate with contractors and end users to ensure customer satisfaction.
• Manage customer inquiries via phone and email regarding product delivery and service scheduling.
• Assist with invoicing for equipment and field services.
• Coordinate service trip scheduling and process field site reports with field managers.
• Monitor accounts receivable and follow up on outstanding payments.
• Track accounts payable for the local office and submit for project manager approval.
• Maintain organized project folders and open proposals on network drives.
• Support data managers with creating and closing service work orders.
• Assist with pulling permits from local city offices.
• Perform data entry and project tracking tasks.

Qualifications:

• Education: High school diploma required; some college coursework or relevant experience preferred.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and MS Visio.
• Organizational Skills: Ability to prioritize tasks, maintain department files, and manage multiple projects efficiently.
• Independence: Capable of working with minimal supervision.

What to Expect

Moseley Technical Services, Inc. (Moseley) was incorporated in 1994 to provide engineering and professional services to the aerospace/defense, manufacturing, government, and commercial industries. Our Mission is to deliver superior service to our customers and employees. We have been successful in our vision by building long-term relationships with customers and employees through integrity, transparency, and appreciation.

We stand by our 30 year-old commitment of “World Class Service. World Class Company.”

Moseley Technical Services, Inc. is an AA/EEO/Veterans/Disabled Employer.

• Applicants selected for employment will be required to pass a pre-employment drug screening and background investigation which may include education, criminal and work history verifications.
• Accepted applicants will have the opportunity to be eligible for benefits, including medical and supplemental insurance and a 401K. Appreciation and gratitude for employees is a hallspan of organizations with low turnover.
• Final Pay offered will be based on experience.

Resources

• To apply, send resume to: resumesmoseleytechnical.com
• For more active job openings: https://careers.moseleytechnical.com/jobs
• For more information about Moseley visit: http://www.moseleytechnical.com/about-us/