Title: Administrative Assistant
Openings: 1
Department: SVH
Location: Statesville, NC (On-Site)

West Star is the fastest-growing maintenance repair organization in the industry, and we recognize this is the result of our talented team of trusted employees working together to deliver customer service excellence.  We are committed to providing our employees with personal and professional growth opportunities while fostering a culture of respect and well-being with a small company feel. 

What You Can Expect as an Administrative Assistant at West Star:

The Administrative Assistant provides support in various aspects to an operational maintenance team. These tasks involve vendor coordination, spreadsheet management and creation, supply orders, facility stocking, badging responsibilities, new hire orientation, and more. This individual should exhibit polite and professional communication and demonstrate a willingness to help and support the daily workplace activities of a dynamic team.

You Will Be ESSENTIAL to Many FUNCTIONS Including:

• Provide administrative support to ensure the efficient operation of a maintenance location.
• Make travel arrangements, including booking flights, rental cars, hotels, and restaurant reservations.
• Exhibit polite and professional communication in person, via phone, and email.
• Coordinate, purchase, and maintain basic stock of all office supplies and equipment.
• Provide clerical support in the form of spreadsheets, labels, and signage as requested.
• Manage the facility badging process.
• Assist in maintaining the cleanliness of the office with basic cleanup duties between professional cleaning services.
• Support and coordinate special events, such as employee celebrations, holiday gatherings, and team-building activities.
• Serve as a point of contact for maintenance requests through the property owner.
• Collaborate with Operations and Human Resources to maintain and distribute uniform orders.
• Provide general support and information to visitors and new hires.
• Perform other duties as assigned

What You'll Need to Bring with You:

Your Education:

• High school diploma or equivalent required.
• 1-3 years of administrative experience preferred.
• Experience working in a maintenance environment is preferred.

Your Experience:

• Ability to work independently while supporting team objectives and meeting deadlines.
• Proficient organizational and planning skills; ability to multi-task with high attention to detail.
• Experience with Microsoft software applications: Apple products, Excel, Word, Outlook, and PowerPoint.
• Working knowledge of Adobe Acrobat.
• Ability to create, compose, and edit written materials.
• Well-organized, dedicated, reliable, and flexible.
• Excellent customer service skills with a positive attitude.
• Ability to adapt to a changing environment and handle multiple priorities.

Your Initiative:

This role will contribute to creating a top-tier organization respected by clients and the industry. The Administrative Assistant will support the development and implementation of a strategic vision to enhance the program, focusing on continuous improvement and ensuring excellent quality outcomes.

Your Sense of Responsibility:

• Unquestionable credibility, judgment, character, and ethics.
• Attend work every day as scheduled, including possible overtime and weekend assignments.
• Follow all company and safety rules during the performance of duties.
• Maintain customer-oriented work habits.

Other Particulars:

Physical Requirements:

• Routine walking, bending, squatting, or sitting.
• Routine or repetitive physical motion with arms and hands.

Mental Requirements:

• Attention to detail.
• Excellent communication – written and verbal.
• Problem-solving skills.

The list above includes the main items for this job position to be successful, but it is not limited to other things that might come about in time. The person applying for this position must understand that the objectives, responsibilities, and requirements could change for better success for the company and the person. 

West Star Aviation is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.