Administrative Officer

Federal Aviation Administration •

Las Vegas, Nevada, United States

Position Type: Contractor

Job Description:

The position is located within the ATO, Technical Operations, District/Technical Services, Operational Support Staff.

Duties

Duties for the FV-G Level:

The primary responsibility of this position is to provide support to management with budget formulation and execution within an assigned area of responsibility.

The incumbent performs a combination of routine and multiple and varying assignments and acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility within the office.

The incumbent plans, develops, monitors, and presents briefings while making recommendations to District/Technical Services in Financial and Fiscal program areas. Incumbent interprets guidelines and provides management advice and counsel on the operation of an extensive budget program. Serves as liaison between District/TS and other Technical Operations organizations, as well as the regional office or service center. Supports ATO objectives to direct highly technical, complex, professional work for the development of a key agency budget tracking/reconciling program. Store Credit Program, and performance plan (financial plan) program. Duties are performed independently, under minimal supervision.

Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and works with higher level and lower-level professionals in day-to-day operations. Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile and report the status of funds. Develops/ prepares spreadsheets, financial reports, statements, and data of both factual and analytical nature.

Works closely with first level managers and support personnel providing guidance and oversight to assist them with their local budgets.

Contacts are primarily internal to the organizational unit, major subdivision, or LOB/SO with a manager and other employees to share information, provide data and/or written analyses, and/or explain the status of assignments.

Demonstrates some independence in planning time and using assigned resources to accomplish tasks or small projects. Established policies and procedures provide guidance for most assignments. Typically, the employee receives guidance from and refers problems and work issues to a manager, project or program manager, team leader, or more experienced professional when guidelines are not available or applicable.

Work typically is reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities. Work activities support activities of the organizational unit and may affect project/program objectives for the major subdivision and the LOB/SO.

Duties for the FV-H Level:

Incumbent serves as the budget administrative officer providing support to the Directors office with budget formulation and execution reporting directly to the Director, Technical Operations.

The incumbent performs multiple and varying assignments and acts as an individual contributor and/or member of a team and may perform some leadership functions for small projects/programs. The incumbent plans, develops, monitors, and executes actions required to manage the Technical Operations financial functions. Plans, develops, analyzes, evaluates, tracks, monitors, presents briefing, and executes actions required to manage the fiscal programs. Incumbent interprets guidelines and provides management advice and counsel on the operation of an extensive budget program. Applies experience and advanced knowledge to plan and accomplish assignments that may require working across functional and/or organizational lines.

Please see the section below under "Qualifications" for the continued Duties at the H Band Level.

Job Requirements:
Requirements Conditions of Employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents)
Position is designated as Low Risk; a background investigation may be required.

Qualifications

FV-G: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-F (FG/GS 5/7/9).

Specialized experience is defined as experience planning, developing, monitoring, coordinating, and executing actions to manage a variety of administrative programs related to budget tracking and reconciling.

FV-H: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-G (FG/GS 10/11).

Specialized experience is defined as a comprehensive understanding of the principles and concepts of financial budget program requirements and business processes. Experience includes applying policies and procedures to budget programs, coordinating budget matters, producing and analyzing budget/fiscal reports, and organizational financial management through various processes and systems.

OR;

Education substitution for FV-G: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree OR a combination of education and experience may be qualifying for this position. Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work.

There is no education substitution at the FV-H level.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered.

If you are qualifying based upon your education, you must submit your college transcripts. If selected, official college transcripts will be required.

This position may be filled at the FV-G or FV-H level. If filled below the FV-H level, this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting all training, qualification requirements and recommendation by the supervisor.

Qualifications must be met by the closing date of this announcement.

Duties continued - H Band Level.

Serves as a liaison between the District Offices, Technical Services, Service Center and the Executive Staff. Supports ATO objectives to direct highly technical, complex, professional work for development of a key agency budget tracking/reconciling program, and performance plan (financial plan) program. Duties are performed independently, under minimal supervision. Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile and report the status of funds. Conducts analysis of budget data and makes recommendations to management to more effectively manage fiscal resources. Develops/prepares spreadsheets, financial reports, statement, and data of both factual and analytical nature.

Provides guidance, recommendations, and oversight to assist with tracking local budgets. Contacts are typically internal and external, with regular contacts among major subdivisions and LOB's/SO's, customers, and other external parties to share information about the FAA and explain the applications of policies and procedures. Provides oversight and guidance in the tactical development of the National Procurement Automated Tracking System (N-PATS). Working closely with the contractor regarding very granular details of ensuring the system is developed to meet the needs of the administrative staff and managers that will be using the tool. Incumbent will develop a written Budget Administrative Officer (BAO) training material and/or desk guide that will provide consistency in processes for the BAOs in all three Technical Operations Service Areas to use and will also support the objectives of the National Budget Initiative.

Demonstrates considerable independence in planning time and helping a manager, project/program manager, and/or team leader to plan and use assigned resources to accomplish projects/programs/activities. Established policies and procedures provide guidance for most assignments but allow considerable discretion for employee to select the most appropriate approach(es) or recommend new approaches. Typically, the employee receives guidance from and refers problems and work issues to a manager, project or program manager, team leader, or more experienced professional when guidelines are not available or applicable.

Work is reviewed periodically, typically at major milestones and at completion, for policy compliance and alignment with the requirements of projects and/or other work activities. Work activities typically support and may be vital to the success of projects and/or activities for one or more organizational units, major subdivisions, and/or LOB's/SO's.

Security Requirements: Low Risk (1): This position requires completion & favorable adjudication of a Tier1 (T1) background investigation prior to appointment, unless a waiver is obtained and approved.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

Applicants claiming eligibility for the Expanded Veterans Hiring Opportunity (EVHO), MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

If you are a current or former Federal employee (including a current FAA employee), you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are a current Federal employee and need a current copy of your SF-50, please contact your personnel office. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/. If you are a former Federal employee, you can obtain a copy of your SF-50 by writing the National Personnel Records Center Annex, 1411 Boulder Boulevard, Valmeyer, IL 62295. Additional information is available from this link: https://www.archives.gov/st-louis/opf.

Expanded Veterans Hiring Opportunity (EVHO) are preference eligibles and veterans who are honorably discharged from the Armed Forces after completing at least three (3) years of continuous active service. Applicants claiming eligibility for EVHO, MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Salary Range: $52,112 - $97,046

Job Ident #: 7891857004

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Administrative Officer

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