Compliance Administrator

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers&64;airbus.com

• Notice: Know Your Rights: Workplace Discrimination is Illegal
• Notice: Pay Transparency Nondiscrimination (English)
• Aviso: Transparencia en el Pago No Discriminación (Spanish)

Job Description:

Job Summary:  The Compliance Administrator is responsible for maintenance/archiving of the Airbus Helicopter North America (AHNA) Document Center, skills matrices and aircraft records in accordance with existing Airbus, Federal Aviation Administration (FAA), European Aviation Safety Agency (EASA), CASE, and AS9100 requirements.  Establish a common standard for department processes / procedures / work instructions, and archiving aircraft records for AHNA sites.  Maintain Quality website with internal accessibility and AS9100 Top Management SharePoint Hub.  Serve as backup for Training Records Manager.

Primary Responsibilities:

Document Center Control: 60

• Ensure the Document Center is accurately maintained, controlled and accessible by appropriately trained personnel.
• Annually review the latest revision levels of Manuals, Procedures, Work Instructions and
• Ensure applicable documents issued by AH and AHD are accessible to affected parties.
• Creation of manuals and documents when needed.
• Development and assistance with implementation of Key Performance Indicators (KPI) to support Quality Dashboards.
• Person acts as liaison, mentor, and provides coaching to department document administrators to ensure requirements / regulations are meet when department documents are created / updated.
• Provide guidance to other AHNA personnel regarding required regulations / requirements, as needed.
• Facilitate, implement and communicate updated revisions to processes and documentation to relevant parties.
• Issue weekly update on documentation updates.

Training Records and Rosters: 20

• Ensure organizations of Training Records meet regulatory requirements including FAA & EASA Repair Station, Production Certificate, PMA and DCMA requirements.
• Maintain applicable rosters including stamp rosters and management/inspection rosters.
• Implement unified Skills Matrix applicable to AHNA sites.
• Provide input to and serve as backup for training records manager.

Compliance: 20

• Perform scheduled and random spot audits to ensure training records and skills matrices are in compliance and up to date.
• Report issues/non-compliance to management.
• Keep track of regulatory requirements for updates and subsequent required changes.
• Maintain Quality website activity and AS9100 Top Management SharePoint Hub.

Additional Responsibilities:

 Other duties as assigned.

Qualified Experience and Training:  

Education:

Required:

• Bachelor’s degree in a relevant field from an accredited university. Relevant aviation experience combined with formal training may be substituted.

Preferred:

• None

Experience:

Required:

• 2 years of aviation experience in a FAA Part 21 manufacturing environment and/or Part 145 Repair Station.
• 3 years of experience with AS9100 requirements.

Preferred:

• 4 years’ in a manufacturing environment preferably producing aircraft or helicopters.
• Experience with aviation regulatory requirements is highly desirable.
• Experience with EASA, FAA & CASE standards.
• 5 years’ experience with AS9100 requirements.

Licensure/Certifications:

Required:

• None

Preferred:

• None

Travel Required:

• 40 Domestic and International

Citizenship:

•  Authorized to work in the United States

Clearance:

• None

Qualified Skills: 

Knowledge, Skills, Demonstrated Capabilities:

Required:

• Ability to read regulatory requirements and perform gap analysis in current manuals.
• Proactive with the ability to meet timescales.
• Possess interpersonal and communication skills including compiling written reports to a high standard.
• Possess the ability for attention to detail commensurate with the job role

Preferred:

• None

Communication Skills:

Required:

• Ability to communicate effectively in verbal and written form in English
• Ability to communicate both verbally and in writing with management team, peers and cross-functional work groups in order to report issues and determine necessary changes. 
• Flexible and adaptable to multi-culture norms with excellent listening skills.

Preferred:

• None

Technical Systems Proficiency:

Required:

• Proficiency in Microsoft Office
• Understanding of Google Suite

Preferred:

• SmartSheet
• Visio

Complexity of the Role:

Level of Decision Making:

• Independently reviews regulations/contracts and assesses company’s compliance with listed requirements and defends decisions during audits with regulatory officials/customers
• Facilitate, implement and communicate updated processes and documentation. Updates will be approved by relevant parties as described in company procedures.
• Coordination and benchmarking across responsible sites and departments is required.
• Problem Solving & Decision Making - identify and solve problems, develop innovative solutions, act conclusively and display good judgment.
• Change Management - focus on the people side of change, including changes to business processes, systems and technology, job roles and organization structures.
• Issue Resolution - support and manage differences of opinion.  Use consensus and collaboration to debate and resolve issues.
• Business Expertise – understands business concepts coupled with the ability to view and work within the organization’s network.
• Flexibility – adaptable yet assertive; recognized as results oriented.

Organizational information:

This position will report to the Head of Quality Management Systems

Direct Reports:

Is this a people manager? No            

of Exempt Reports:      0

                of Non-exempt Reports:  0   

Job Dimensions:

• Compliance to regulatory requirements at assigned facility or facilities as evidenced by lack of or low number of audit findings from regulatory agencies
• This position ensures company’s ability to produce and maintain aircraft/spares through continuation of certification of our facility by regulatory agencies.  Also, assists with the alleviation of risk for penalties.

Nature of Contacts:

•  Moderate Communication daily with internal and external parties:
  • Communicate, and collaborates well with others 
  • View problems as opportunities
  • Evaluate solutions by focusing on the needs of the organization
  • Be inventive about meeting the requirements of both parties
  • Make clear concise agreements

Physical Requirements:  

• Onsite:  100
• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily
• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.  Daily
• Speaking:  able to speak in conversations and meetings, deliver information and participate in communications. Daily
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 5-10lbs Daily
• Lifting:  able to lift documents, tools, drawings, electronic equipment up to 5-10lbs Daily
• Pushing / Pulling:  able to push and pull small office furniture and some equipment and tools. Daily
• Sitting:  able to sit for long periods of time in meetings, working on computer. Daily
• Squatting / Kneeling:  able to squat or kneel to retrieve or replace items stored on low shelving. Several times a week
• Standing: able to stand for discussions in offices or on production floor. Daily
• Travel:  able to travel independently and at short notice. Monthly
• Walking (include routine walking such as to a shared printer to retrieve documents):  able to walk through office and production areas including uneven surfaces. Daily
• Personal Protective Equipment required:  Occasionally may be required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection if visiting the shop floor

Equal Opportunity:

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status

As a leader in our field, Airbus Helicopters, Inc. provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.  

As a matter of policy, Airbus Helicopters, Inc. does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.

Airbus Helicopters, Inc. does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.

NOTE:  Airbus Helicopters, Inc. reserves the right to revise or change job duties and responsibilities as the need arises.  This position description does not constitute a written or implied contract of employment.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Employment Type:

Experience Level:

Remote Type:

Job Family:

------

Job Posting End Date: 04.12.2024

------

Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom&64;airbus.com.