Requisition ID: R10175883- Category: Administrative Services
- Location: Bellevue, Nebraska, United States of America
- Clearance Type: Secret
- Telecommute: No- Teleworking not available for this position
- Shift: 1st Shift (United States of America)
- Travel Required: Yes, 10 of the Time
- Positions Available: 1
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact peoples lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nations history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, theyre making history. Northrop Grumman is seeking an experienced Executive Administrative Assistant to support our Mission Planning Decision Support Leadership Team. This position will be on site located in our Bellevue, Nebraska office.
Reporting directly to the Operating Unit Director, the Administrative Assistant serves a critical role in coordinating and managing the executive schedule and outreach, meeting arrangements, documentation, and projects. As a key member of the Northrop Grumman Mission Planning & Decision Support Operating Unit (OU) team, the Administrative Assistant will provide high-level administrative support to the Site and OU Leadership Teams, as well as other team members as needed.
The ideal candidate is experienced, pro-active, and highly detail oriented, with strong communications skills and a knack for relationship building at all levels.
This position requires the Administrative Assistant to perform administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion, and judgment. Strong integrity is essential, and the candidate must be comfortable working in a high energy, collaborative, diverse, professional environment.
Job responsibilities include:
- Coordinate and manage the Leadership Team’s schedule by planning and scheduling meetings, prioritizing functions, and appointments; ensure that meetings, deadlines, presentations and logistics are handled seamlessly; ability to re-work and de-conflict calendar schedule and identify knowledgeable individuals to attend meetings on behalf of the supported leaders.
- Manage sensitive matters with a high level of confidentiality.
- Support meeting agendas for the Leadership Team and arrange necessary travel and accommodations. Prepare expense reports.
- Screen incoming requests for the Leadership Team; respond to requests by gathering and providing information and referring to the appropriate staff.
- Research, collect and analyze information as needed.
- Assist in preparing and managing presentations.
- Work closely with other executives to coordinate and submit weekly reports.
- May attend meetings and travel with the Leadership Team, as requested.
You’ll be a great fit if you:
- Are a self-motivated, collaborative administrative assistant who thrives in a fast-paced environment.
- Serve as a trusted advisor and work in partnership with others.
- Have a demonstrated ability to drive projects to completion, manage multiple projects.
- Have excellent interpersonal skills and can work with all levels of management.
- Have exceptional organizational skills and can prioritize work and follow through on commitments.
Basic Qualifications
- High School diploma or equivalent and four years’ experience in the administrative professional field.
- Understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
- Ability to work independently, foresee future needs and be proactive.
- Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.
- Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel) and intranet/internet proficiency.
- Experience with Concur (or similar) travel and expense reporting system.
- Experience proofreading and correcting documents for grammatical errors.
Preferred Qualifications
- Associate or Bachelor’s Degree
- Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
- Ability to obtain a DOD secret clearance
- Ability to interface with executive level internal and external contacts with considerable autonomy
- Prior experience coordinating both on and off-site meetings and/or events.
Salary Range: $45,800 - $76,300
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidates experience, education, skills and current spanet conditions.
Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
