Executive Assistant to HO Region, AH APAC

Job Description:

The Executive Assistant (EA) works in close collaboration with the AH (Airbus Helicopters) Head of Region, APAC (HoR) to support & contribute to the achievement of regional objectives, enhancing regional operational efficiency and growth of the region. He/she assists the HoR in drumbeating the team management in terms of processes and routines.

He/she must be dynamic, fast-paced and innovative. The EA job enables an exposure to the AH and Airbus higher management.

• Prepare and organize regular Regional Management Team (RMT) meetings and AH Singapore (AHSA) board meetings bi-annually and to ensure that governance, commercial, finance, ethics and compliance etc topics are addressed.  

• Consolidate regional performance indicators and drumbeat action plan in improving customer, operations, finance, people KPI.

• Support internal governance for AH in Singapore. 

• Represent APAC as organisation transformation focal point and drive related initiatives in the region across four axes- Customer at Heart, People at Heart, Business Performance and Sustainability. 

• Contribute to Airbus APAC One-Roof strategy aligned to regional business ambitions as the key focal point for Helicopters with other divisions for topics related to Business Performance, Strategy, Public Affairs and others.  

• Organize bi-annual townhall events to enhance communication between the Head of Region, AH APAC and the regional teams to demonstrate leadership to maintain credibility, trust and support. 

• Implement in the form of reports format, dashboard, documentation etc that is easily understood for a quick overview of the region’s business and overview in a meaningful way

• Research, prioritize, and follow up on incoming issues and concerns addressed to the HoR including those of sensitive or confidential nature

• Act as a “barometer”, having a sense for the issues taking place in the environment and keeping the Head of Region, AH APAC updated

• Coordinate with different stakeholders, internal and external to ensure alignment in messaging and strategy. 

• Take minutes, management instructions and draft letters on behalf of Head of Region, AH APAC

• Consolidate business presentations on specific topics. Draft documents, briefing papers, reports and presentations for executive management

• Support Head of Region, APAC in developing and implementation of regional strategies &  special/ specific projects and drive escalation for decisions where applicable.

• It is expected that the EA will be tasked to manage large, complex and longer term projects, depending on his/ her workload bandwidth

Job Requirements:

• Previous working experience in similar role(s) or in leadership position supporting management

• Bachelor’s Degree in Business Administration, Management or a related field

• Strong business acumen with a solid understanding of strategic concepts

• Track record of working under pressure and meeting deadlines

• Good presentation & communication skills

• Strong stakeholder management skills

• Good Proficiency in IT tools & Gsuite

• Project Planning and Project Management Experience preferred

• Past working experience in aviation industry would be advantageous

• Forward looking thinker, who actively seeks opportunities and proposes solutions to the organizational & management  issues

• Able to multitask and prioritize

• Independent (able to support the Head of Region, AH APAC with minimum instructions)

• Team oriented and highly motivated

• Take initiative in proposing new ways of working

• Demonstrate willingness to learn and continuous improvement of self

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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