Executive Office Administrator

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

We are Boeing Research & Technology (BR&T): Boeings global research and development team creating and implementing innovative technologies that make the impossible possible and enabling the future of aerospace.

Our Integrated Vehicle Systems organization is focused on the platforms of tomorrow – from space and hypersonic flight to the future of aviation and sea exploration.  We are pioneering new sustainable aircraft like the NASA X-66 truss braced wing airplane, advanced composite structures for performance, cost & rate, and the future of advanced systems utilizing AI and machine learning. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers.

The Boeing Company is currently seeking an Executive Office Administrator to join the Boeing Research & Technology team, located in Huntington Beach, California.  This role will include supporting executive leaders that are co-located within our region and organization.  

The successful candidate will be proactive, demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. They will also have the ability to quickly familiarize themselves at a high level with new issue areas as well as the ability to shift from supporting work in one issue to the next.

Qualified candidates must be able to demonstrate positive working relationships at all levels, with strong collaboration, communication, and people skills.

Boeing is the worlds largest aerospace company and leading manufacturer of commercial airplanes and defense, space, and security systems. Join us, and you can help build something better for yourself, for our customers and for the world.

Position Responsibilities:

• Coordinates and processes domestic and international travel arrangements, monitors designated business traveler’s logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler’s review and/or signature.

• Coordinates with internal and external visitors on logistics and resources for meetings/events to include executives or other Boeing visitors, interview candidates, suppliers and vendors.

• Coordinates & maintains busy calendars of multiple Executives to schedule meetings

• Assists with deliveries and mail as well as shipments.

• Creates, edits and maintains electronic and written communications (i.e. letters of delegation)

• Processes incoming and outgoing communication and correspondence to ensure proper distribution of information.

• Schedules management-level employee time and availability for efficient use of time.

• Acts as Conference Room Focal

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.

• Provides EOA Back-up support for the Vice-President (VP)/General Manager (GM)

This position is expected to be 100 onsite.  The selected candidate will be required to work onsite at one of the listed location options.

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret clearance Post-Start is required.

Basic Qualifications (Required Skills/Experience):

• 5+ years of experience organizing and facilitating WebEx meetings (or similar online meeting tools)

• 5+ years of experience working with Microsoft Office Products including Outlook, Excel, Word, PowerPoint, SharePoint, and Lync

• 5+ years of experience with server administration and file management structure

• 5+ years of experience supporting calendars, travel, and meetings for higher level management

• 5+ years of experience coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges

Preferred Qualifications (Desired Skills/Experience):

• College coursework and/or degree

• Foreign language proficiency

• Experience interacting with external customers

Typical Education/Experience:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years related work, Bachelor+2 years related work, etc.)

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift:

This position is for first shift.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.  

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.  

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.  

Summary Pay Plan: $68,850 - $93,150

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.