Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,500 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Defence, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers’ journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.
Position Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Support Specialist to provide comprehensive support to our executive team. This role requires an individual who can manage a diverse array of responsibilities, handle confidential information with discretion, and thrive in a fast-paced environment. The ideal candidate will have excellent communication skills, a strong ability to multitask, and a deep commitment to helping our executives operate at their highest potential.
This is an on-site role from our Burbank, CA office at the Burbank, CA airpark. The posted salary ranges, for this non-exempt position, will default to that of your regional location and will not include any premiums. The baseline range for this position is $36 - $47 hourly, which is equivalent to $75,000 - $98,000 annually.
Minimum Requirements
Experience: 5+ years in an administrative or executive support role, preferably supporting senior executives.
Education: Bachelor’s degree in business, communications, or related field preferred but not required.
Experience in a high-growth environment.
Knowledge and understanding of Business Aviation Industry
Knowledge of project management tools (e.g., Asana, Salesforce, Trello).
Experience with expense management software (e.g., Concur, Expensify).
Main Responsibilities
- Coordinate and manage executive calendars, ensuring efficient scheduling and minimizing conflicts.
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare agendas, PowerPoint presentations and meeting materials, schedule virtual meetings or meeting rooms as needed.
- Serve as the primary point of contact between executives and internal/external stakeholders, maintaining a professional, confidential and responsive presence.
- Support special projects and initiatives as directed by executives, including research, data collection, and analysis.
- Create, edit, and maintain documents, manuals, records, presentations, reports and other items as requested.
- Prepare and submit expense reports for executives, ensuring compliance with company policies and timely processing.
- Organize and coordinate executive team events, offsites, meetings, promotional material and handling all logistical details. Some travel may be required ins support of events.
- Anticipate and address potential issues, ensuring executives have the support needed to address challenges promptly.
- Burbank Location Support: Operational support of day to day including but not limited to purchasing, support of last-minute onsite requests, concierge needs, maintenance of cabin service areas, facility escorts for individuals/ vendors onsite in coordination with line service or other departments. Answering phone and greeting visitors as needed. Assist in maintaining office supplies, equipment, and services to ensure the executive team’s needs are met. This may include lifting and carrying supplies, equipment, or documents to different areas of the office.
- Represent Jet Aviation as one company internally and externally with industry groups, regulatory bodies and the General Dynamics network.
- Additional duties, support or projects as required.
Desired Characteristics
- Excellent organizational and time management skills.
- Has a pleasant, friendly, and helpful demeanor to deliver the best experience to customers and colleagues.
- Strong written and verbal communication abilities. Handle sensitive and confidential information with discretion and professionalism.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
- Familiarity with virtual meeting platforms (Zoom, Microsoft Teams).
- Ability to multitask, prioritize tasks and work independently.
- Strong attention to detail and commitment to accuracy.
- High level of discretion and professionalism in handling confidential information.
- Ability to lift and carry office-related materials, event setup objects or supplies up to 40 pounds as needed. Ability to stand, bend, and move around for extended periods, particularly during event/meeting setups.
- Ability to travel as required.
- Full time position with standard office hours, with occasional extended hours depending on business needs.
At Jet Aviation eligible employees can enjoy a comprehensive package that fuels your passions both inside and outside of work. Your health and well-being matter to us. That’s why we offer a competitive benefit package that includes health, dental & vision insurance, matching 401(k), health savings and flexible spending accounts, short-term and long-term disability, life insurance, employee assistance programs, health and wellness awards, generous paid time off, tuition reimbursement, employee discounts and more.
Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans
