FINANCE RECEIVABLES ASSISTANT

HQ Aero Management Inc. •

Tamarac, Florida, United States

Position Type: Permanent

Job Description:
HQ Aero is currently recruiting for an experienced FINANCE RECEIVABLES ASSISTANT in TAMARAC, FL

Job Overview:

The Finance Receivables Assistant reports to the Director of Sales and Marketing is responsible for creating and submitting invoices in a timely manner when projects are complete. This position requires someone who is highly proficient with Microsoft Office and understands Quantum. This person also manages their time effectively, is detail oriented, and has excellent communication skills.

Responsibilities and Duties (included but not limited to)

Accurately and proactively creates invoices for completed projects based on actual charges, and provided quotes from Customer Service, and/or established Agreements with customers. To include reviewing invoices with Customer Service for accuracy in a timely manner.
Proactively follows up with customers on any past due invoices and confirms payment date.
Keeps track of all outside vendor charges and expenses, or freight charges as required for invoicing, and ensures all charges billable to the customer are accounted for. This requires working closely with the Finance & Procurement Assistant.
Creates spreadsheets, using Excel, summarizing all work invoices on a monthly basis.
Assists the Director of Sales & Marketing with acquisition opportunities, engine, and asset evaluations.
Answers phone calls in a prompt, polite, and respectful manner, transfer to the appropriate person if available, and take messages.
Assist with general office duties to include keeping track of office supplies, maintaining a clean organized office space, and making sure the kitchen/break room is kept clean and organized.

Qualifications:

Must be at least 18 years of age.
High School Diploma/GED
Proven experience in invoicing and related financial work.
Knowledge of office management systems and procedures.
Must pass a comprehensive background check.
Must pass pre-employment drug test – This is a drug free workplace!
Excellent time management skills and ability to multi-task and prioritize work.
Proficiency in MS Office (Microsoft Excel and Microsoft Outlook in particular) and data programs (Quantum).
Excellent communication and interpersonal skills.
Excellent written (spelling, punctuation, sentence structure, and writing) and verbal communication skills (must collaborate with leads, managements, and support personnel on a regular basis)
Working knowledge of office equipment, like printers, scanners, and fax machines.
Strong ethics and reliability.
Excellent written (spelling, punctuation, sentence structure, and writing) and verbal communication skills (must collaborate with leads, managements, and support personnel on a regular basis)

Job Type:

Contract to Hire.

DISCLAIMER
This job description indicates the general nature and level of work expected by the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. The incumbent may be asked to perform other duties as required.

FINANCE RECEIVABLES ASSISTANT

Company Overview