Procurement Internal Control Assessment Specialist

The Internal Controls Self-Assessment (ICSA) is a dedicated means by which all Airbus entities around the world must annually assess their conformity with Airbus Internal Control Standards. Since 2021, Procurement is an integrated part of the ICSA process with a separate module and key controls.

You will analyse the results and come up with clear recommendations to management regarding next steps, incl. highlighting risks and opportunities. You will be – based on the ICSA results and certain risk criteria – identifying entities where a fit-check is required. Fit-checks are on-site or offsite reviews to validate Affiliates’ responses from the ICSA campaign, jointly with local Procurement representatives.

You will be supporting and guiding the Airbus Affiliates (“entities”) in the implementation of the Procurement requirements, regardless of the controlling Airbus division. The jobholder reports to the central Global Procurement Affiliates and Internal Controls Manager in Toulouse Central Entity.

Support annual ICSA campaign preparation

• Have an overview about Internal Control and Compliance priorities in the worldwide entities network of Airbus

• Work with the International Procurement and the Global Procurement Process team to review and update the ICSA questionnaire and ensure the consistency of ICSA control requirements with Airbus Internal Procurement Control Standards

• Provide support and guidance for Heads of Procurement and Procurement representatives of Airbus Affiliates worldwide by preparing, conducting and following-up on awareness sessions (incl. update of documentations, FAQs, internal training sessions, etc.)

 ICSA and fit-checks:

• Analyse Affiliates’ responses from the ICSA questionnaire and verify responses where needed, challenge the conformity levels from the Affiliates’ self-assessment

• Based on the gaps analysis, provide recommendations for further screening of entities (fit-checks)

• Support and participate to the fit-check campaign in line with the defined timelines, work together with the fit-check coordination team, manage through interviews and sample tests that the Procurement mandated requirements and key controls are correctly implemented in the respective entity

• Create final fit-check review report (per assessed entity) against the checked key elements and provide recommendations for improvement and highlight risks detected

Consulting and guiding:

• Prepare and conduct awareness sessions on the Procurement requirements and Key Controls

• Guide Affiliates on the Airbus Procurement process, share best practices and recommend (depending on the entity’s business) modifications to its Procurement process and establish concrete action plans

• Strongly enforce the Airbus Procurement requirements within all Airbus Affiliates

• First level support of Affiliates’ Procurement or Regional Procurement Office (RPO) representatives regarding ICSA Procurement related questions

• Log down the questions arising from affiliates liaising with central teams where needed to provide answers to internal customers

Performance Monitoring and Risk Management:

• Report the results of the ICSA campaign and fit-checks; regular status reports for high-level management meetings

• Highlight risks and issues

•  Monitor the progress of improvement actions for defined entities

• Support Heads of Procurement of Procurement representatives of Airbus Affiliates in the monitoring and progress of action plans, deriving from fit-checks and internal or external audits.

Requirements - our ideal candidate will have

We are looking for candidates with at least a Bachelor level degree and 3 - 5 years of experience in conducting audits of Procurement processes and controls gained, either through internal audit work for a large organisation or external audit work with a large audit company.

• Procurement experience as buyer or any other procurement role ideally with project management skills

• Good analytical skills

• Good communication skills

• Good organisational skills and team player with the ability to establish a strong network within Procurement to obtain expert advice

• High level of autonomy, flexibility, drive and reactivity

• Able to flexibly react to changing priorities, demands and timelines

• Proactive and willing to take responsibility

• Able to prioritise, take initiative, work under pressure, be persistent in goal-achievement and meet deadlines

• Committed to deliver high quality and go the extra mile

• High level of business English language (spoken and written)

• Able to travel internationally

• Intercultural awareness, empathy and professionalism

• Customer- and service-oriented

Benefits - what’s in it for you

• Diverse career opportunities within Airbus European core countries or in other regions around the world.  

• A hybrid working model, allowing you to combine onsite and offsite work. 

• A modern office at Parque das Nacoes, well connected to public transportation.

• A motivated and fun crew to grow and build and shape the GBS together.

• An intense and exciting onboarding experience.