Procurement Officer

Support purchasing of Aircraft Spares, Buyer Furnished Equipment (BFE), Tools, Consumables and Modification/Retrofit Materials required by Engineering in order to support the business to maintain desired Aircraft dispatch reliability standards. 

Job Outline:

• Timely sourcing (where applicable), purchasing and borrowing of assigned group of items, including BFE and Retrofit/Mod items and breakdown spares of in-house repairable items in line with the Procurement policy, EK Engineering Procedures and Authority Manual.


• Support objectives of supply chain management on weekly, monthly and annual basis to measure and control Overdue Orders, Backlogs, Vendor Performance and other agreed strategic Key Performance Indicators (KPI). Highlight critical service delivery failures and implement corrective actions to maintain performance, productivity and delivery at the agreed level.


• Independently perform Price & Lead Time review in collaboration with Contracts Management Unit (CMU) to identify and challenge vendors on any variance not in line with the relevant contract (like: Boeing PSAA, Airbus SSC, EK agreements, etc.) and address such changes and any other issues with vendors.


• Perform timely clearance of Invoice and Stores Discrepancies through efficient coordination with internal stakeholder / Vendors to avoid backlogs, quarantine stock build up and credit holds. In case of any backlog build up, provide visibility to management and take corrective action on priority.


• Analyse supply chain data related to Engineering across all markets and generate reports with recommendation to management for implementation of new systems and processes to control supply chain KPIs and ensure a cost-efficient operation. Participate in selection, acceptance, testing, training and implementation of purchasing system enhancement or related software to ensure the new system / software has the desired functions and features, it is implemented smoothly and utilised to maximum capability.


• Independently prepare and execute where applicable Request for Quotations (RFQ), shortlist, analyse, and negotiate for the best quote and terms of business (price, availability/lead time, quality, INCOTERM and payment terms), and authorise release purchase orders for values up to assigned financial limit. For values above financial limit, obtain financial approval from competent authority.


• Prepare and execute EK Engineering related Service Order post receipt of approved RFS (Request for Service) and valid Vendor quotation/contract from requesting stakeholder. Inform Group Accounts Payable (GAPS) to proceed with the invoice payment once requesting stakeholder confirms successful completion of required service by Vendor.


• Evaluate BFE list from Engineering Projects (EP) for new aircraft delivery, Major Retrofits and validate contractual pricing against approved budget. In the event where BFE value exceeds approved budget, highlight to EP to obtain supplemental budget approval prior to order placement. Follow-up on BFE orders until delivery based on On-Dock Date (ODD) and invoice clearance.


• Establish effective relationship with internal stakeholders and vendors and be the focal to ensure on time delivery of required materials, ensure cost optimisation opportunities are enforced where possible and maintain a positive and responsive approach towards problem resolution to enhance productivity and quality of service.

Engineering.Planning : 5+ Years

Degree or Honours (12+3 or equivalent) :

Knowledge/skills:

12 yrs schooling may be considered with 7 additional years of relevant experience
- Industry experience in Supply Chain is preferable (Warehouse and Logistics, Repair management, Material Planning/Support & Inventory Control, Technical Purchasing).
- Aircraft maintenance spares purchasing experience is preferable. Airlines or MRO (Maintenance Repair Organization) work experience will also be considered.
- Thorough knowledge of inventory systems, models and principles of forecasting, materials management and purchasing.
- Familiar with of all corresponding repair, warranty, stores, inventory, technical, production and quality interfaces.
- Familiar with aircraft systems including maintenance philosophies, practices, policies and procedures.

Specific Domain Expertise:

• Knowledge of basic Procurement processes, RFP, RFI, Tendering activities, Contract drafting, etc.


• Knowledge of Product support agreements, life cycle costs, DMC and Reliability guarantees.


• Knowledge of maintenance cost analysis and should be well versed with MS Office applications and mainly data analysis (hands on experience is a must).


• Knowledge of Aviation parts, components, landing gears, Wheels and brakes, Tires along with aftermarket repair and maintenance services.


• Knowledge of Project management, project key milestones and delivery performance monitoring.