ATR - Miami - Accounts Payables Coordinator and Credit Management Officer

Job Description:

Job Description

Accounts Payables Coordinator and Credit Management Officer

The Accounts Payables Coordinator & Credit Management Officer reports to the Head

of Finance and is responsible

 to provide financial, administrative and clerical support to the organization as well as

 for negotiating and managing payment arrangements with debtors to recover

amounts outstanding to minimize ATR Americas’ exposure to bad debt losses and

provisioning, whilst ensuring full compliance with ATR Americas’ credit management

policies & legislation.

Responsibilities include but are not limited to:

1. Accounts Payables

 Completes payments and controls expenses by receiving, processing, verifying,

and reconciling invoices.

 Charges expenses to accounts and cost centers by analyzing invoice/ expense

reports.

 Paying vendors by preparing and scheduling payment campaigns and by

monitoring discount opportunities, verifying federal id numbers, scheduling and

preparing checks, and resolving purchase order, contract, invoice, or payment

discrepancies and documentation.

 Reconciles processed work by verifying entries and comparing system reports to

balances.

 Ensures credit is received for outstanding memos.

 Issues stop-payments or purchase order amendments.

 Maintains accounting ledgers by verifying and posting account transactions.

 Verifies vendor accounts by reconciling monthly statements and related

transactions.

 Preparing analysis of accounts and producing monthly reports

 Maintains historical records

 Generally responding to all vendor inquiries regarding accounting.

 Reports sales taxes by calculating applicable amounts on paid invoices.

 Continuing to improve the payment process (in particular SAP cockpit).

 Performing month-end closing tasks

2. Credit Management

a) Customer Account Management

 Update approved customer credit lines

 Maintain customer accounts in SAP by updating approved credit lines

and payment terms

 Follow and limit credit risk by releasing customer orders based on an

assessment of overdue invoices and their maturity as well as the credit

usage

 Making sure that administrative bank guarantees such as letter of credits

are always in place by on-time renewal

 Keep track of incoming payments of customers, post them timely to their

accounts and apply them to outstanding invoices based on customer

instructions

 Apply credit notes to customer invoices

 Maintain concise customer accounts by clearing invoices with payments

and inserting appropriate references

b) Communication with customers

 Produce and provide customer account statements on a monthly basis as well

as on request

 Obtain customer financial statements for the Head of Finance to assess

customer solvency and ATR Americas’ credit risk and whether or not a credit

line can be established.

 Ensure on time payments from customers by communication through e-mail

or video calls

c) Debt Recovery

 Follow up with customers on overdue invoices in a friendly and diplomatic

way and persuade them to pay overdue invoices.

 Initiate and follow-up the application of advanced payments (‘cash on delivery’).

 Make sure that rescheduled debt installments are paid

 Prepare claims for submission to ATR Americas’ credit insurers or

external recovery providers

 Collect and analyze customer disputes (invoicing, pricing, logistics, defective

equipment, etc.), forward them to the appropriate technical and commercial

services, arrange meetings to follow up on the resolution and/or response to

the customer

Requirements

 Bachelor’s degree in accounting with 2 years of job experience

 Ability to verbally communicate effectively with vendors, customers and employees

of the organization and build trustful relationships

 Problem solving and analytical skills

 Proficient in SAP R/3 Modules FI/CO

 Very good MS Office and PC skills

 Time management and organization skills

 Attention to detail and thoroughness

 Ability to maintain confidentiality of employee and company information

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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