Financial Manager – Controlling & Accounts Receivable

Job Description:

Planning and forecasting

• Direct support towards annual budget and forecast.
• Project controlling inputs towards annual budget & forecast (aircrafts & S&S actuals plus forecasts)
• Participate to monthly AH controlling meetings.
• Responsible for internal planning and reporting in adherence with group reporting  deadlines.
• Keeping abreast of financial and economic changes. 

Key reports

• Summary of project controlling inputs to feed into budget/FC

Key KPI’s

• Supporting FM controlling to meet group communicated deadlines
• Providing accurate inputs

Key deadlines

• Group & internally communicated deadlines

Project controlling

• Responsible for the development and implementation of the project controlling function o Finance controlling representative for all company projects.
• New aircrafts completions & MRO projects: 
• Involvement from day 1
• Issuing of commercial invoices for down payments. Tracking of down payment  schedule in accordance with contract
• Ensure accurate & on time invoicing of aircrafts & MRO at delivery ( tax invoices) o Tracking and posting of customer down payments vs contracts
• Monthly analysis of project status (revenue, cost, provisions, savings, over  expenditure, of completion, GM)
• Tracking and ensuring aircraft and MRO projects are delivered at signed CBS  GM with detailed analysis of deviations and reporting to EXCO.
• Communicating corrections or provision postings to accounting team
• New aircraft & MRO completion review meetings: present financial status of each  project (Revenue, Cost, Savings, Over expenditure, Provisions, of completions,  Gross Margin, Gross Margin compared to commercial balance sheet (CBS)
• IFRS 15 MRO of completion – Responsible for monthly & annual of  completion procedures. Communicating the of completion to accounting team  to post the entries
• IFRS15 Significant Financing components - responsible for annual calculation o Project cash flow tracking: Payments received from customer vs payments made  to suppliers.
• Alignment meetings with project managers to agree on the financial status per  project before presenting it to EXCO.
• Raising alerts/red flags identified on projects (ie overspending, possible losses).  Providing EXCO with the visibility of financial issues on the project in terms of the  financial performance
• Formally sharing lessons learnt after each project (ie labour budgeting issues that  caused over expenditure, incorrect budgeting for items that lead to savings or  over expenditure. This is to ensure accurate future offers.

Spares:

• Ensure accurate monthly margins in agreement with AH commercial policy o Analyse monthly results and query deviations
• Communicate deviations and corrections to accounting team
• IFRS 15 - Responsible to ensure accuracy of monthly cut off
• IFRS 15 - Responsible to perform annual revenue cut off procedures & communicating the entries to accounting

FBH/PBH

• Monthly tracking of invoicing vs cost
• Ensure gross margins are in agreements with contracts
• Responsible for annual cut off procedures & communicating the entries to accounting

WIP

• Responsible for accuracy of company WIP
• Responsible for WIP analysis linked to project controlling

Monthly GM analysis

• Monthly analyses of aircrafts, spares, MRO and training margins for inputs to FM Accounting before monthly group reporting

Warranty/AH funded projects

• Tracking of cost incurred by AZA and ensuring timely and accurate invoicing to AH  (for example labour cost incurred on safety enhancers)

Key reports:

• Monthly financial status report per project (per aircraft & MRO completion) o Creating a G-drive for all projects: Saving & sharing all project reports on a monthly  basis. Easily accessible to all stakeholders
• Monthly GM analysis reports in supporting Accounting team with month end of completion workings per project. To be communicated to accounting team for  entries to be posted before month end reporting.
• Cash flow reports per project.

Key KPI’s

• Actuals vs budget (CBS) performance for each project
• Exploring and presenting project KPI’s that could be beneficial to stakeholders
• Raising alerts/red flags with EXCO in time.
• Understanding the financial performance of a project in real time (and not only at  delivery)

Key deadlines:

• Having the analysis & reports ready before meetings/month end reporting/year-end  reporting.

Internal controls & compliance

• Responsible to ensure all finance policies, procedures and forms are up to date. Sharing all the finance policies with the relevant managers and ensuring review & updates are made.
• All finance policies & procedures – Tracking annual declaration of finance employees o Coordinate the review & update of finance policies on a regular basis
• Responsible for annual ICSA campaign – coordinate & obtain inputs from finance stakeholders. Finance responsible to coordinate the inputs from all team members. o Responsible for tracking and closure of ICSA deficiencies
• Responsible for tracking and closure of Corporate audit findings
• Responsible for implementation, tracking and adherence to annual finance compliance roadmap. To be shared by Regional team in Dubai)
• Management review controls: completion in accordance with signed management review controls
• Communicating finance compliance roadmap and new initiatives with finance members o Establish a close relationship with regional compliance manager. Regular meetings. o Ensure recording keeping of all management review controls performed by all functions
• Ensure full financial compliance IAW all group and internal directives, processes and procedures 
• Assisting CFO to establish sustainable compliance awareness and conformance in the finance department
• Full compliance with IFRS.

Key reports

• Register of all finance policies with reference numbers (Including last reviewed date)
• Signing register of AH & AZA policies reviewed and signed off by all team members (completion due annually before the ICSA campaign)
• Finance compliance Roadmap tracking report (e-learnings, ICSA deficiencies, corporate audit findings, Payment factory implementation, closure of ABSA account, Micro Webex learnings, Other internal controls projects)

Key KPI’s

• Accurate tracking and status reports of all finance related internal control topics o Meeting reporting deadlines

Key deadlines

• Finance policies: annual review & update by all managers. End Sep.
• Policies signing register by all employees: annually before ICSA submission deadline (end April)
• ICSA: group communicated deadlines
• ICSA deficiencies: closure by the committed dates
• Corporate audit findings: closure by the committed dates
• Finance compliance roadmap: sharing monthly report with CFO with high-level status of all topics. 10th of every month
• Finance compliance roadmap: achieving group/regional communicated deadlines for completion

Statutory & governance administration

• Coordinate and liaise with appointed company secretary consultant
• Ensure implementation of best practice in compliance with companies act and King IV
• Record keeping of all company statutory documents & ensure latest documents are updated on ASQS
• Responsible to provide statutory documents for commercial tenders & audits (COR, Tax clearance, certified ID’s/Passports)
• Record keeping of latest tax compliance certificate
• Responsible for management & upkeep Central Supplier Database (CSD)
• Responsible for all CIPRO changes, i.e. change in board of director
• Annual board meeting: preparation of board of directors resolutions (change in directors, dividends, AFS approval)
• Responsible for updated CAA (South African Civil Aviation) change in ownership documents signed by board of directors

Key reports

• Updated COR documents
• Updated CAA documents
• Updated CSD reports
• Updated statutory documents

Key KPI’s

• Up to date statutory documents & information.
• Providing up to date statutory information or documents to stakeholders

Key deadlines

• CIPRO (CIPC) as soon as changes are effective (i.e. change in directors) o Tenders/offers: providing up to date document in-time for tender submissions

AML

• Company responsible for AML/KYC
• Company responsible for clearing, maintenance & upkeep of the compliance catalyst screening tool
• Pre-acceptance: Liaise with AH KYC for AML pre-clearances requested where applicable.  (i.e. offer submit before AML is completed)
• Responsible to ensure group AML/KYC directives are applied and adhered to (including new changes or changes to country AML status)
• Record keeping of all customer AML/KYC approvals
• Updating SAP customer information CC KYC reference number
• Escalating high risk KYC engagements to group KYC team
• Supporting commercial team with queries or difficulties experienced during information collection.
• Agreeing with AH KYC team on acceptable lead time to complete an AML internally

Key reports

• Maintaining internal customer AML clearance master file (G-drive)
• Maintaining tracking report for open AML status (G-drive)
• Monthly quarterly KYC/AML group reporting

Key KPI’s

• Accurate clearing of AML/KYC requests
• Completion AML/KYC’s in the agreed timeframes

Key deadlines

• Group communicated deadlines for monthly/quarterly reporting
• Internally agreed lead times for completing AML/KYC

Accounts Receivable and Credit Management

• Customer maintenance:
• Responsible for the maintenance of all customer details on SAP in agreement with company and group directives.
• Invoicing & statements:
• Ensure accurate customer invoicing
• Ensure on-time and accurate distribution of customer statements
• Dispute investigation and resolution
• Credit management:
• Monthly credit management feedback review meeting with EXCO
• Responsible for the full credit management function
• Managing credit management (account limits, credit limit, blocked accounts) on SAP ▪ Follow up on outstanding receivables and communicate with Commercial Directorate Department.
• Manage blocking and opening of customer accounts based on customer credit  status.
• Facilitate the customer credit limit application by submission to service provider. ▪ Receive cross borders funds from customers in compliance to AML process. ▪ Process customer credit notes in accordance to Delegation of Authority. ▪ Reporting of receivables internally on a monthly basis.
• Setup monthly meetings with the relevant role players to discuss status, recommendations and actions on overdue accounts.
• Manage the Days Sales Outstanding (DSO) and report monthly.
• Annual calculation of IFRS9 credit losses and bad debt provision
• ICART (accounts receivable)
• Responsible for the monthly accurate & on-time updating and reporting of ICART for  receivables & revenue
• On time queries to intercompany counterparts to ensure accurate reporting and  recording
• Group reporting:
• On time and accurate group reporting of overdues
• On time and accurate feedback regarding receivables & overdue queries o Key reports
• Readily available receivables report. Sharing on g-drive with all relevant  stakeholders
• Top 10 receivables & Overdue report shared monthly with CFO. 8th of each month

Key KPI’s

• DSO days < 60
• Accurate credit management of customer accounts
• Key deadlines
• Group communicated reporting deadlines
• Sharing overdue report with CFO by 8th of the month

Annual Financial Audit

• Provide on time and accurate accounting records and supporting documents to the external auditors, Support Financial Manager (accounting and reporting) and auditors with queries
• Ensure all direct reporting staff documents are complete and accurate, 
• Implementation of audit Management Letter Points recommendations and audit findings

General:

• Accurate & on-time communication of accounting entries (corrections/provisions) to the accounting team with supporting documents
• Monthly review of AR recons before submission to Financial Manager Accounting and Reporting.
• Responsible and accountable for timely and accurate submission of all monthly reports (Internal & External).
• Ensure proper and timely monthly reporting and meeting deadlines.
• On time group reporting
• Ensure accurate and timely reporting to CFO & EXCO
• Monthly updating and reporting of financial KPI’s with detail analysis of results. o Automate manual processes, forms and reporting
• Identify gaps for new reports, improving on current reports. Creating new reports upon request from CFO.

Leadership/People

• Develop, train and support staff under his or her responsibility
• Effectively manage, motivate and develop the staff under his or her responsibility.  o Provide coaching and support to direct team members
• Be an effective business partner to the organisation
• Support, motivate, develop/train, transfer of skills and knowledge to finance team.  o Deadline management skills 
• Prioritizing skills and achieving objectives
• Promote and exercise empowerment through autonomous decision making. o Manage performance of staff and their development

Monitoring Performance:

• Responsible for the preparation and reporting of project controlling projects o Interpretation of financial data with gap analysis. 
• Identify gaps for improvement and implement corrective measures in area of responsibility
• Review and ensure accuracy of all financial data within SAP, SAGE & Caseware posted by direct reporting team.
• Review and maintain documented and signed off year end process and controls for financial year end closing
• Review and update business continuity processes and procedures for direct reports. o Ensure company KPI dashboard is updated monthly with comments.

Customer Satisfaction

• Building and maintaining a strong relationship between internal and external stakeholders. o Assisting the business to respond in an agile and flexible manner. 
• Negotiating and working with a variety of internal and external stakeholders on issues of mutual financial concern.
• Creating value adding reports for the use by internal stakeholders
• Cross departmental coaching and training

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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