At Cathay Pacific, we share one common aspiration: to be the worlds best airline. We believe in looking for the best in our people, in working as a team, in doing the right thing by our shareholders and our communities.

With a global team, we offer a diverse range of career choices and opportunities - in the air, on the ground; in customer service, in the office; managerial or professional roles. Our team of great people each plays a key role to deliver the quality service that we are famous for.

Notes:

1. All Chinese mainland based positions are subject to local terms and conditions.
2. Applicants must have the right to live and work in Chinese mainland.
3. Once employment is confirmed, the employment contract and personnel file will be arranged through local FESCO/ FASCO.

This position is to provide a full range of quality secretarial and personal assistance support to the Director.

Secretarial Affairs

• Perform diversified secretarial and assistance duties, provide full spectrum support to Director.
• Manage Director ’s schedule, coordinate meetings, appointments, and conferences with internal and external parties ensuring effective time management.
• Handle travel arrangements such as flight availability check, ticket issuance and hotel accommodations and organise related itineraries for Director and overseas consultants as well as guests
• Prepare presentations, reports and all preparation for meetings with both internal and external parties
• Handle enquiries and requests and external communications with professional manner
• Acting as a liaison contact for external business partners, VIP guests and clients professionally
• Process Director’s expenses claims via SAP system accurately
• Organize regular and ad-hoc events, meetings, business lunches and dinners for Director
• Assist in preparing and monitoring budgets, expense reports related to Director’ s portfolio
• Own and progress specific projects for the Director as required
• Arrange concessional travel requests for interline employees as required
• Organise travel arrangements for contracted agreements and prize winners
• Undertake ad-hoc tasks as assigned

Administrative Support

• Coordinate events and employee functions as required (e.g. Annual Conference, Townhall, etc,)
• Liaise with building management and manage office facilities as required
• Provide administrative and logistical support to secondees with moving to and from Chinese mainland (e.g. work permit, visa, leasing, etc.,)
• Provide administrative support to the wider Senior Management team as required

E&A

• Emergency and Accident and Crisis Response responsibilities as required

Academic qualifications 

• Bachelor degree

Knowledge, skills, training and experience

• Minimum 7 years’ secretarial/administration experience with at least 3 years being a secretary to a senior executive
• Good problem solving skills and capable to handle sensitive and confidential information
• Good communication and interpersonal skills with the ability to deal effectively with internal and external parties
• Able to handle correspondence with minimal supervision
• Flexibility in adapting to different management styles
• Sensitive and responsive to the requirements of different cultures and personalities
• Strong planning and organizing skills and attentive to details
• Able to work under pressure and to meet tight deadlines
• Good command of spoken and written English and Chinese

IT literate and fully conversant in the use of Microsoft applications (e.g. Word, Excel, PowerPoint, Outlook) 

Cathay Pacific is an Equal Opportunities Employer. Personal data provided by job applicants will be used strictly in accordance with our personal data policy and for recruitment purposes only. Candidates not notified within eight weeks may consider their application unsuccessful. All related information will be kept in our file for up to 24 months. A copy of our Personal Information Collection Statement will be provided upon request by contacting our Data Protection Officer.