Office Assistant- Facilities Mailing

Job Purpose:

To provide basic administrative or general office support. This role is typically focussed on the completion of standardised tasks and work routines.

Job Accountabilities linked to objective areas:

• Pack, sort and distribute documents/mail items in an organised and timely manner, ensuring this is done as per agreed guidelines and pre- defined procedures, where relevant. Highlight discrepancies or expectations to the supervisor.


• Prepare standard documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc.


• Maintain general logs or standard reports as per department requirements, forwarding for or obtaining  management approval where required. Ensure information is accurate and up to date. This includes basic  data entry for timekeeping, forms, applications etc. 


• Maintain files as per department requirements. Ensure filing is organised and up to date, discarding or  recycling outdated documents outside of the storage period.


• Ensure hardware assets are in working order (photocopier, telephones, fax etc).


• Order and maintain office stationary supplies, keeping logs of all transactions.


• Provide routine services, including typing, tracking appointments and contacting clients, as well as providing general office administration assistance. Update section staff members on various issues such as meetings, interviews.

Minimum Qualifications/Experience/Knowledge/Skills:

Qualifications:

• 10 Years schooling or equivalent

Experience:

• 1+ Years in Administration or General Administration

Knowledge/Skills:

• Experience in an administrative or office environment.


• Computer literate with working knowledge of Word, Excel etc.


• Languages: English