About the role
You will be responsible to provide general administrative and secretarial support in day-today functions. Promotes high standards of corporate values through correspondence, telephone, and personal contact. Handles confidential and sensitive issues, which require a high degree of discretion and tact. Records / document control and maintenance for all correspondences related to the Managers office.
Other key responsibilities are:
Operational:
- Perform administrative and secretarial support - coordinate activities, conduct research and ensures that requests are carried out.
- Handle inquiries and/or refer to the appropriate personnel/department.
- Review and answer mail and inquiries and determine if Executive action is required
- Provide necessary telephone backup coverage, schedule appointments, and coordinate related arrangements (coordinate meetings, travel, hotel bookings).
- Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the area.
- Take and transcribe dictation, Draft letters and infernal memos. Process, handle, and maintain all types of confidential information. Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature.
- Check all incoming documents and ensure completeness/accuracy of information provided to fast track approvals, (Invoices/Statements).
- Anticipate and prepare meeting materials, charts.
- Maintain confidential filing system, categories and maintain manuals, sensitive correspondence, and other source material.
- Coordinate prompt purchasing of office supplies and stationeries. Ensure proper maintenance of all office equipment.
- Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.
Together, everything is possible
QualificationsAbout You
- Bachelor’s Degree or Equivalent with no prior job-related work experience or High School Qualification with minimum of 1 job-related experience
- Certificate in computer applications is preferred
- Fluent in reading, writing and speaking English
- Written and spoken Arabic is an advantage
- The ability to work independently or as part of a team is required
- Excellent organizational skills
- Good problem-solving ability
About Qatar Airways Group
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.
So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community
How to Apply
If you are interested to submit your application and feel you are a good fit for this role, please complete our application form and upload your CV for our review and consideration.
Application Guidelines (For Internals)
Employees must submit applications through internal vacancies portal (via GEMS) only.
Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed.
• All internal candidates can only have three active applications at any point in time.
• All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role
• All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process
• If you are Cabin Crew or Deck Crew (Qatar Airways & Qatar Executive) candidate, you would require NOC to apply for this role.
