A Records Clerk is responsible for organizing, maintaining, and retrieving records and documents for an organization. They may also assist with data entry, document scanning, and record retention processes.
Essential Functions:
- Keeps records of usage and time intervals between inspection, inspection projections, and maintenance of designated airplane parts
- Compiles data from flight schedules, aircraft records, including historical records, and computes and posts amount of time airplanes and individual parts are in use daily; includes the tracking of TBO and inspection intervals of aircraft components as well as posting in historical/status records, as appropriate, of completed component inspection/repair/replacement.
- Maintains electronic database or card file for individual parts with notations of time used and facts taken from inspection records.
- Notifies Director of Maintenance (DoM), IA, and A&P mechanics when components, system, and aircraft approach date/time for inspection/TBO, including accumulated time
- Coordinates with logistics organization to ensure replacement parts, kits, and other material are on hand when TBO/inspection interval arrives in order to minimize aircraft downtime
- Records work notations onto inspection report and discrepancy reports forms as applicable
- Prepares reports on schedule delays caused by mechanical difficulties to be filed with appropriate organization(s)
- Maintains/reports contract related metrics and other metrics used for managing the program/project.
- Reports on amounts of consumables (POL) used daily.
- Ensures historical data is accurate and in accordance with prescribed guidelines and verifies that all data for the final analytical investigation report is in the completed work package.
- Answers inquiries from available historical and/or statistical files relating to aircraft and/or component failures.
- Sets up and maintains a variety of analytical investigations statistical and historical files as outlined by office procedures.
- Assists in answering telephone, takes messages, gives general information to customers, as required.
- Operates a personal computer terminal with a visual display unit and printer. Works with the M3 system - coordinates maintenance actions with the Logistical organization and BSI system
- Performs routine data entry and query functions to call up coded information/data from the assigned database(s)
- Queries the automated systems, enters standard codes, dates, commands, and makes adjustments/corrections, and inputs similar information to respond to computer generated prompts.
- Uses functional workstation instruction manual for such functions as sign-on and sign-off the system, correct error conditions, locate appropriate files, and similar tasks.
- Prepares standard and recurring reports and obtains data from files or data bases as requested.
- Makes distribution of reports, historical and/or statistical packages to requesting activities, attaching backup material, and assuring all procedures are met.
- Update and edit spreadsheet to provide statistics.
- Train other persons in records keeping processes and procedures.
- Job descriptions are meant as summary only. They do not necessarily reflect all duties and responsibilities of a position.
Standard Essential Functions:
- Regular and reliable attendance on a full-time basis [or in accordance with posted schedule].
- Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the companys policies and practices.
- Embodies AEVEXs cultural values and aligns daily actions with department goals and company culture.
Qualifications:
- Experience with the M3 system & BSI systems a plus.
- Experience working with MS Word, Excel, PowerPoint.
- Experience maintaining database systems including both electronic and hardcopy filing systems.
- Knowledge of standard office policies & procedures.
- Knowledge & ability to operate office equipment including e-mail, fax, copy machines.
- Ability to operate a personal computer terminal with a visual display unit and printer.
- Teamwork and communication skills to ensure coordination of maintenance actions within organization.
- Experience creating, working, and manipulating various spreadsheets including MS Excel.
- Excellent computer skills including skills in database management & record keeping.
- Skilled in word processing/typing.
- Minimum physical requirements to perform all duties and responsibilities, as defined by management.
- Preferred experience: Military aircraft records keeping background.
Education / Certifications:
- High School Diploma. Relevant work experience may substitute for required education.
Experience:
- 1-2 years of relevant experience required.
Physical Requirements:
- Frequently required to sit, and to reach to use computers and other office equipment.
Security Clearance:
- Active Secret Clearance Required.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.
About AEVEX Aerospace
AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The companys capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
Equal Employment Opportunity:
AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.
